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Quick Start ​

This guide walks you through the essential steps to get up and running with MyEmailVault after your instance has been deployed.

1. Log In ​

Log in to MyEmailVault using the admin credentials provided to you. Once logged in, you can change your password from Settings → Account.

2. Add an Email Source ​

Navigate to Ingestions from the sidebar. Click Create New to connect an email provider.

MyEmailVault supports:

  • Gmail and Outlook via IMAP (using app passwords)
  • Google Workspace via service account with domain-wide delegation
  • Microsoft 365 via Microsoft Graph API
  • Generic IMAP for any IMAP-compatible server
  • File imports from PST, EML, and MBOX formats

See the Email Providers section for detailed setup instructions for each provider.

3. Wait for the Initial Import ​

After creating a source, MyEmailVault begins importing your emails in the background. You can monitor progress from the Ingestions page. The source status will show:

  • Importing -- The initial bulk import is in progress.
  • Active -- Import is complete and continuous sync is running.
  • Error -- Something went wrong. Check the source details for the error message.

Import time depends on the size of your mailbox, attachment count, and email provider. A typical inbox with 10,000 emails can take anywhere from 30 minutes to a few hours depending on these factors.

4. Search Your Archive ​

Once emails are imported and indexed, navigate to Search from the sidebar. Enter keywords to search across:

  • Email subjects and body content
  • Sender and recipient addresses
  • Attachment filenames and extracted text (PDF, DOCX, etc.)

Use the filters panel to narrow results by date range, sender, or folder.

5. Browse Archived Emails ​

Click on any email source from the Ingestions page to browse its archived emails. Click on an individual email to view its full content, metadata, attachments, integrity report, and thread context.

6. Set Up Additional Users ​

If you need to grant access to other team members, go to Settings > Users and create additional user accounts. Assign roles to control what each user can see and do. See User Management for details.

What's Next ​