Outlook (IMAP)

This guide explains how to connect a personal Outlook or Microsoft account to MyEmailVault using IMAP with an App Password.

Prerequisites

• A Microsoft account (Outlook.com, Hotmail, or Live) with two-step verification enabled.

Setup Steps

1. Create an Ingestion Source

In MyEmailVault, navigate to Ingestions and click Create New. Select Outlook (IMAP) as the provider.

2. Enter Your Email Address

In the Username field, enter your full Outlook email address (e.g., yourname@outlook.com).

3. Generate an App Password

Microsoft requires an App Password for third-party applications that do not support modern authentication.

1. Go to Microsoft App Passwords.
2. Sign in if prompted.
3. Click Create a new app password.
4. Microsoft will display a generated password. Copy it immediately.

4. Enter the App Password

Paste the App Password into the Password field in MyEmailVault.

5. Save

Click Save to create the ingestion source. MyEmailVault will connect to Outlook's IMAP server and begin importing your emails.

What Happens Next

After saving, the source status will transition through the following states:

• Importing -- The initial bulk import is in progress.
• Active -- Import is complete and continuous sync is running.
• Error -- Something went wrong. Check the source details for the error message.

MyEmailVault will continue to sync new emails automatically while the source remains active.

Troubleshooting

• "App Passwords" option is not available: Ensure that two-step verification is enabled on your Microsoft account.
• Authentication failed: Verify that the App Password was copied correctly and that your email address is accurate.